EXECUTIVE ASSISTANT & OPERATIONS MANAGER ROLE
Full-Time — Athens / Vouliagmeni | Fully Remote
Overview: We are seeking a highly intelligent, proactive, native Greek-speaking Executive Assistant & Operations Manager to support my work as a psychiatrist and author. This is a high-trust role with significant autonomy, responsibility, and room for growth.
Key Responsibilities
1. Publishing, Writing & Project Support
• Assist with book publication logistics and distribution planning.
• Coordinate databases, contacts, spreadsheets, and timelines.
• Prepare correspondence and support communication with collaborators.
• Help manage ongoing intellectual and creative projects.
2. Administrative & Operational Management
• Handle Greek bureaucracy and communication with public institutions.
• Manage documents, bills, utilities, services, and coordination with accountants.
• Oversee practical daily operations and ensure smooth logistics.
3. Clinical Coordination (Secondary)
• Manage scheduling and patient coordination for a small, slimming-down practice.
• Handle basic administrative communication (no clinical work).
• Coordinate invoices, receipts, and appointment flow.
4. Travel & Calendar Management
• Organize domestic and international travel.
• Maintain and structure the weekly and monthly calendar.
5. Financial & Payment Operations
• Use a provided Revolut/expense card for operational payments.
• Manage fees, subscriptions, and simple expense tracking.
6. Personal Assistance (Greek-specific tasks)
• Handle Greek-only websites, forms, and occasional in-person tasks.
• Assist with deliveries, pickups, and local coordination as needed.
Requirements
- Native Greek speaker
- Excellent English (spoken and written)
- Basic literacy in French not required, but recommended (for simple platform navigation)
- Highly organized, intelligent, and proactive
- Strong communication and problem-solving skills
- Comfortable managing diverse tasks independently
- Based in Athens (South Suburbs preferred)
Compensation
- €1,800–€2,200 gross per month
- Performance bonus at 6 and 12 months
- Expense card for operational payments
- Paid travel when required
- Full-time contract, hybrid structure
- One-month overlap and training with outgoing assistant
Summary
A high-autonomy role for a motivated, bilingual Greek professional who wants meaningful responsibility and long-term involvement in publishing, psychology, and intellectual work.
Applications
Executive Assistant & Operations Manager — Application Form
